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PhD Forms
Steps towards the PhD Degree
- You MUST be enrolled EACH Fall and Spring semester that you are in pursuit of your degree. If you fail
to enroll for a semester, you will be dropped from the ASU Graduate College, and you will have to go through another
complete application process to be re-admitted into the degree program. There will not be any special considerations for your
application -- your application for re-admission will be evaluated against the pool of current applications for that year and
re-admission is NOT guaranteed.
- You MUST have an APPROVED Doctoral Program of Study on file with the Graduate College. (The POS should have a minimum of 84 credit hours. See the "SoLS Graduate Student Handbook" for specific information on and requirements for the various degree programs.)
If you wish to have someone on your committee that is not currently approved by the Graduate College to
serve on SoLS Dissertation Committees, you will need to submit a Committee Approval Request form to the SoLS Associate Director for Graduate
Programs requesting that the person be approved to serve on your committee. Please attach
a current CV for this person. This information MUST be submitted along with your iPOS. The iPOS is created and submitted online through http://my.asu.edu. Print out the completed course page and the signature page. Obtain the signatures of each of your committee members, then bring the print outs to the SoLS Grad Program Office for the signature of the SoLS Associate Director for Graduate Programs as Head of the Academic
Unit. The completed iPOS and supporting documentation will be submitted by the Grad Programs Office to the Graduation Office.
- After your POS is approved by the Graduate College, if you need to make changes to your
Chair, Co-Chair, and/or Committee Members, you must make official changes to your Dissertation Committee using the Graduate
Supervisory Committee Change Form. This form requires signatures from all of your committee members and the SoLS Associate
Director for Graduate Programs.
- You must take and pass your Doctoral Comprehensive Exams, and you must process the Report of
Doctoral Comprehensive Examinations and Approval of the PhD Dissertation Prospectus form with the Graduate College. You will receive a Letter of Doctoral Candidacy from the Graduate College after your
Comprehensive Exam paperwork is processed. NOTE: Committee members must sign both places on the form Part III.
Examination Result and Part V. Approval of Dissertation Prospectus. The SoLS Associate Director for Graduate
Programs will need to sign as Head of the Academic Unit. Please make sure the SoLS Grad Office has a copy of your
Comprehensive Exam paperwork before it is submitted to the Graduate College, as well as a copy of your
Letter of Candidacy when you receive it from the Graduate College.
- You MUST register for at least one credit hour (that appears on the Program of Study or one hour of
appropriate graduate level credit)during the semester in which you plan to defend.
If defending during the summer, enrollment in any one summer session (8-week, 1st 5-week, or 2nd 5-week) will fulfill
the requirement. If your oral defense is schedule during a break period, you must be enrolled during the preceding semester. If the break period is between the summer and fall semesters, enrollment in any one of the summer sessions listed above will fulfill the requirement.
- You will need to review your Program of Study against your current ASU transcript at the beginning
of your last semester.
- If you originally filed a paper POS form , submit a hard copy Course Changes to the Graduate Program of Study form to the Graduation Office to remove courses from your POS that you did not take and/or to add courses that you did take that were not on your POS. The form will need to be signed by you, your committee chair, and the SoLS Associate Director for Graduate Programs as Head of Academic Unit. Please make sure the SoLS Grad Office has a copy of your Course Changes form before it is submitted to the Graduate College.
If you originally filed an online electronic iPOS, use the online Course Changes option in iPOS to make the necessary changes to your iPOS.
- Apply for graduation at the Graduation Office in the Student Services Building, first floor, windows 8-10. Take along a
copy of your working dissertation title page and the names of your dissertation committee chair/co-chairs. If you apply
after the deadline (see "Graduation Deadlines and Procedures" on the Graduate College web site), you
will be assessed a late fee and your name will not appear in the commencement program.
- Schedule a room for your defense through the SoLS Graduate Programs Office..
- Make arrangements with SoLS Facilities Office if you will need audio/video equipment for your
defense.
- Submit the following to the Graduate College for Format Evaluation and Scheduling the Oral Defense -- PAY CLOSE ATTENTION TO THE 10 WORKING DAY CALENDAR and DEADLINES!!!! Submit documents no later than 4:30 p.m at least 10 working days before the defense.
- Completed Doctoral Defense Schedule Form (signed by you and your committee chair)
- Format Approval Sheet (signed by you and your committee chair)
- 1 complete unbound copy of your Dissertation
- 1 copy of an article from the journal you used as a style guide
- Survey of Earned Doctorates (form available online at www.asu.edu/graduate/forms
or in Wilson Hall Center Lobby)
Please make sure the SoLS Grad Office has a copy of your Recommendation form and your Format Approval Sheet before you
submit them to the Graduate College.
- Submit an electronic file to Jeanette or Andra in the SoLS Grad Office so that we can post
announcements about your defense -- a one page defense announcemnet flyer in Word or PDF format with the following information:
- Date, Time and Place of your defense
- Title of your Dissertation
- Committee Members
- Abstract
- Color or black/white photo or illustration related to your defense (optional)
- The Graduate College will send your Announcement and Report for Doctoral Dissertation
Defense Pass/Fail paperwork to your Chair and Committee members prior to your defense. PLEASE check with your Chair
to make sure they have the form prior to your defense.
- Hold your defense.
- Get all the necessary signatures on your Announcement and Report for Doctoral Dissertation
Defense Pass/Fail form. Have each committee member sign your Pass/Fail form.
If you have a faculty member substituting for a Committee Member who could not attend the defense, please have the
substitute sign the COMMITTEE MEMBERS FULL NAME followed by the substitutes INITIALS ONLY.
- After your defense, return all furniture to the place you found it in the room, remove all food items, and clean up the room.
- Bring your Announcement and Report for Doctoral Dissertation Defense Pass/Fail form to the SoLS Grad Office to get the signature of the SoLS ASsociate Director for Graduate Programs as Head of Academic Unit..
- Once you have final format approval from the Graduate College, take your completed Announcement and Report for Doctoral Dissertation Defense Pass/Fail form to the Graduate College to get
the Graduate College Deans signature.
You must do this prior to 2:00 pm in order to ge the paperwork back after 2:00 pm the following day.
- You must submit 2 copies of your final dissertation (plus any additional copies you wish) to the ASU
Bookstore for binding no later than 3 p.m. on the deadline date. Failure to meet this deadline will prevent
you from graduating!! The documents must be on high-quality, acid-free, xerographic 24-pound minimum paper. Further information may be found at the
ASU Bookstore web site.
- Turn in your keys to the SoLS Facilities Office, clean out your desk and office space, and give mail
forwarding information to the SoLS Grad Programs Office before you leave.
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